Envibe: How to set up Teachers Aide in Courses

Envibe: How to set up Teachers Aide in Courses

Question

How do I configure teachers aides in Courses.


Answer

Teachers’ Aides can be used in Courses to assist students in their class.  The Teachers Aide provided by the site can be configured to be free of charge or incur a fee.

The Teachers Aide is selected during the enrolment process. 

The charge for Continuous is via a Debit Type that will include both the charge for the class and the Teachers Aide. 
The charge for Fixed Term uses Upfront payment.

Follow the steps below:

1. Create Sales Item
2. Add the Sales Items to the Course Class Type
3. Add Teacher's Aide to Staff Members
4. Add Teacher Aides to Teachers
5. Enrolment workflow to add a Teacher Aide

1. Create the Sales Item

1.  Launch DATA MANAGEMENT > ITEMS
2.  Add a new sales item called Teacher’s Aide.
3.  Enter a zero cost, or the amount that will be paid by the student on enrolment – for continuous or fixed term



Continuous

If the course is continuous, then the Sales Item must be added to a Debit Type for Teachers Aide



2. Add Sales Item to Course Class Type

To add the Teachers Aide during the enrolment process, the Sales Item for Teachers Aide must be added to the Class Type for the Course.

1.  Launch COURSES > MANAGEMENT > CLASS TYPES
2.  Select the Class Type that relates to the course that Teachers Aides are available for.
3.  In RATE, add a new rate for Teachers Aide.
4.  In ITEM, link the sales item for Teachers Aide
5.  Check Is aide for that Sales Items




3. Add Teacher Aides to Staff Members

Any new Teachers Aide must be added to Staff Members, to be available for allocation on enrolment.
If existing Teachers can also to be allocated as Teacher Aides, then they will not require another entry in Staff Members

1.  Launch DATA MANAGEMENT > STAFF MEMBERS
2.  Click New to add the staff member/s who can be allocated for Teachers Aides.
3.  Complete the details as required

4. Add Teacher Aides to Teachers

Add any Teacher Aides to Teachers in Courses Management

1.  Launch COURSES > MANAGEMENT > TEACHERS
2.  Click New to add a new Teachers Aide.
3.  Enter a Code for that the staff member
4.  Link to the Staff Member


5. Enrolment Workflow to add a Teacher Aide

The Teacher Aide is allocated during the enrolment process

1.  Launch COURSES > COURSES DIARY
2.  Start processing an enrolment as usual
3.  On the Enrolment Overview screen, if a Teacher Aide is required, click on No Aide, to select the required Teacher's Aide on staff
4.  Charges will appear as usual to complete enrolment











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