Envibe: How to create a new Group Fitness Timetable

Question

How can I created a new timetable as I have numerous classes changing days/times for the upcoming season.

Answer

A new timetable can be created to reflect any changes to a classes.

Note: only one timetable can be active in Envibe at one time, once a new timetable is created it will supersede the existing timetable from the commencement date. Therefore, in the below example, on the 1/12/2019 the Winter TT timetable would become inactive, and the Summer TT would now be running.

Note: The active timetable will be highlighted in blue with a tick against it for reference.

To create a new timetable:

1. Launch GROUPS.

2. Click on NEW TIMETABLE.

3. Enter the Name of the new timetable e.g. 2019 Summer Timetable.

4. Select the Commencement Date – use the calendar icon on the right-hand side of the date fields.

5. Base upon existing timetable - If the schedule has a similar schedule to an existing timetable, click the applicable timetable form the options displayed.

6. Add all applicable classes 
   

7. Click SAVE.
   

Utilising the Import/Export functionality 

Envibe allows users to utilise the import/export functionality to create, save a backup and maintain their timetable. 

• Once the timetable is created, exporting the timetable into a CSV allows safe keeping of a base timetable and its content/scheduling. This is recommended by Jonas Leisure. 

• Some users prefer to create the timetable in CSV format and then import it into Envibe.
  

• Importing allows the user to take a previously saved CSV file and import it into a new or existing timetable. 

• Note: that although a CSV file format is created, you must use Notepad, to review and update the file, not Excel.  This will retain the same format for import back into Envibe
  

To export/import a timetable:

1. Launch GROUPS

2. Click EDIT TIMETABLE.
   

3. Click Import or Export

• Related Articles

• Envibe: How to update existing Group Fitness timetable

  Question If our sites experiences significant changes to the timetable throughout the year, for example summer vs winter timetables, or Christmas reduced class timetable, how do we manage out timetable. Answer There are two options: 1. Amend current ...

• Envibe: How to create a Groups Class

  Question How do I create a new Group Fitness class? Answer Group Classes are the sessions that are scheduled on the Group timetable. Users can configure descriptions, duration, and capacity settings for each individual class. To create a new Group ...

• Envibe: How to change class capacity on a Group Fitness session

  Question How do I change capacity on a Group Fitness session. Answer Due to promotional or maintenance reasons, a classes capacity might change temporarily in both a positive and negative sense. To change class capacity as once-off: 1. Launch GROUPS. ...

• Envibe: How to move a session time for a Group Fitness Session

  Question How can I move a Group Fitness session to another time? Answer If a session needs to be moved to a different timeslot as a once off, the Move Session Time functionality can be utilised. To create a move within Groups: 1. Launch GROUPS. 2. ...

• Envibe: How to restore a cancelled Group Fitness sessions

  Question How do I restore a Group Fitness session that has been cancelled. Answer If a session has been cancelled in error, it can be restored back to an active status so that customers can continue to sign up. To restore a cancelled session: 1. ...