Envibe: Audit and audit reporting

Envibe: Audit and audit reporting

Question

What are Envibe Audit and Reporting capabilities?


Answer
Envibe includes a comprehensive set of built-in audit tools that give your organisation visibility over staff activity, financial transactions, and system changes — without the need for custom development or external reporting layers. These capabilities are available today and can be actioned immediately.

1. Business Reports: Transaction Audit Reports

Navigate to Business Reports and search for "audit" to find the following three reports. These are transaction-focused and are well-suited to identifying if discounting, price overrides, or sales level adjustments are being applied inappropriately by staff.


How to find: search 'audit' in Business Reports

Business Reports module — search 'audit' to reveal the three audit reports



Report

What It Tracks

Use Case

Sales Discount Audit

All sales where a discount was applied

Identify which staff applied discounts, when, and to which transactions

Sales Level Audit

All sales where a sales level was applied

Review whether appropriate pricing tiers or concession levels were used

Sales Override Audit

All sales where the price was manually overridden

Flag any manual price manipulations outside standard pricing rules



2. Forensic Audit: Full System Change Log

Beyond transactional reports, Envibe includes a powerful Forensic Audit tool accessible via the Diagnostics module. This provides a complete, tamper-evident record of all data changes made within the system — who did what, and when.

•           Logs every insert, update, and delete at the database record level

•           Attributed to named user sessions with timestamp and session ID

•           Searchable and filterable by user, date range, and affected table/module

•           Covers all system areas: POS, memberships, bookings, configuration, and more

•           Exportable for external review, compliance submissions, or investigations


Step 1 — Open the Menu and search 'diag' to find Diagnostics


Menu search — type 'diag' to locate the Diagnostics module

Step 2 — Select the 'Forensic Audit' tab and choose a user session


Diagnostics module — Forensic Audit tab showing user sessions by machine and role

Step 3 — Select a session to view a full transaction-by-transaction change log

Forensic Transaction Report — every field-level change with timestamp, user, and session reference


The Forensic Audit tool is designed for exactly the scenario where you need to understand what a specific staff member did during a session — down to individual field changes on individual records.

3. Recommended Approach

1

Start with Business Reports

Run the three audit reports for the period in question. Quick to access, no configuration needed.

2

Drill down with Forensic Audit

For specific users or transactions of interest, use the Forensic Audit log for a full change trail — ideal if the matter escalates to HR, legal, or compliance review.

 

4. Platform Security & Compliance Context

Envibe's audit capabilities sit within a broader security-conscious infrastructure:

•           Hosted in Melbourne via Interactive Pty Ltd — ISO 27001 certified, SOC 1/2/3 compliant

•           AES-256 encryption at rest, TLS 1.2+ in transit

•           99.5% uptime SLA with RPO/RTO of 8 hours

•           Cyber insurance via XL Speciality, USD $10M coverage

•           Role-based access controls to restrict who can access audit tools and sensitive modules



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